Alumni engagement is no longer a “nice to have“—it’s a core pillar of any educational institution, nonprofit organization, or diaspora network. Whether you’re looking to raise funds, host events, or build a mentorship program, the right alumni management software can make all the difference.

In this article, we’ve ranked and reviewed the top 10 alumni management software in 2025, helping you compare features, pros, cons, and find the best fit for your needs.

Let’s dive in

Key Takeaways

  • 10 Best Alumni Management Software in 2025

Why Alumni Management Software Matters in 2025

Let’s face it—alumni want more than just the occasional email or invite to a reunion. In 2025, they expect to stay connected with their alma mater or community in ways that are meaningful, accessible, and consistent. That’s where a great alumni management platform comes in.

As more alumni spread across the globe, keeping them engaged requires more than spreadsheets and Facebook groups. Institutions need smart tools to manage donations, plan events, run mentorship programs, and keep their community connected all year round.

And it’s not just about staying in touch—it’s about building long-term relationships that fuel fundraising, support student careers, and create powerful networks.

Here’s why this really matters in 2025:

  • 🌍 Your alumni are everywhere—digital platforms help you reach them all.
  • 📲 People expect smooth, modern, mobile-friendly experiences.
  • 💡 Data and automation save time and help you personalize outreach.
  • 💬 Year-round engagement builds stronger alumni loyalty.

So if you want to future-proof your alumni strategy, the right alumni software can take you a long way.

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Best Alumni Management Software Compared

Before going to a detailed overview, here is a comparison at a glance for you.

Gradnet – Best Overall Alumni Management Software

Overview:
Gradnet is a powerful, full-featured alumni CRM and community management platform trusted by over 100 alumni networks. It combines event management, fundraising, mentorship, online voting, and a member directory in one secure, scalable platform. Gradnet has helped raise $2M+ in alumni donations and sell $300K+ in event tickets, making it a leader in alumni engagement.

Pros:

  • All-in-one alumni management platform
  • Powerful CRM with payments, events, fundraising
  • Job boards, and mentorship
  • Seamless online voting and fee management
  • Proven impact with $2M+ raised

Cons:

  • Learning curve for new admins
  • Premium features on higher-tier plans

Best for:
Universities, nonprofits, and diaspora communities looking for a robust alumni CRM.

Customer Review:
Gradnet has a 4.9 out of 5 stars on G2. Read the detailed reviews of Gradnet.

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Almabase – Best for Engagement Automation

Overview:
Almabase is a modern alumni engagement tool focused on automation, digital giving, and event participation. It’s ideal for institutions looking to boost participation and engagement with minimal manual work.

Pros:

  • Automated engagement campaigns
  • Easy-to-use interface
  • Good donor and event tracking

Cons:

  • May require integrations for advanced CRM needs

Best for:
Schools and colleges prioritize automated engagement and donor outreach.

Gravyty – Best for Educational Institutions

Overview:
Graduway focuses on schools and universities, offering branded alumni portals with mentoring, career support, and giving tools.

Pros:

  • School-focused design
  • Easy alumni-to-student mentoring
  • Career and fundraising modules

Cons:

  • Less suitable for nonprofits or diaspora networks
  • Limited customization

Best for:
K-12 schools, colleges, and academic alumni offices.

Hivebrite – Best for Customization

Overview:
Hivebrite is a flexible alumni engagement platform that supports forums, private groups, content sharing, and advanced analytics.

Pros:

  • High customizability
  • Great for branded community experiences
  • Multi-language support

Cons:

  • Complex setup
  • Expensive for small organizations

Best for:
Global alumni networks with unique branding needs.

ToucanTech – Best for Integrations

Overview:
ToucanTech blends alumni CRM, content publishing, and fundraising in a flexible, modular system that integrates with popular tools.

Pros:

  • Website + CRM in one
  • Strong integration options

Cons:

  • Learning curve
  • Higher pricing for full features

Best for:
Organizations seeking a combined website and alumni platform.

EverTrue – Best for Donor Intelligence

Overview:
EverTrue is a donor intelligence platform that integrates with CRMs to track alumni engagement and giving behavior through data insights.

Pros:

  • Excellent data and donor profiling
  • CRM integrations

Cons:

  • Not a full community management solution

Best for:
Development offices focused on donor analytics.

PeopleGrove – Best for Career Networking

Overview:
PeopleGrove connects students and alumni through mentorship, job opportunities, and personalized career support tools in one sleek platform.

Pros:

  • Career-driven alumni engagement
  • Built-in mentorship tools
  • Intuitive interface

Cons:

  • Less emphasis on events and donations

Best for:
Universities focused on career services and student-alumni connections.

360Alumni – Best for Fundraising Campaigns

Overview:
360Alumni helps communities build strong donor pipelines with crowdfunding, event management, and interactive alumni maps.

Pros:

  • Crowdfunding campaigns
  • Built-in event management
  • Great for alumni geo-targeting

Cons:

  • Smaller user base
  • Limited third-party integrations

Best for:
Schools and nonprofits focused on alumni-driven fundraising.

Join It – Best for Simplicity

Overview:
Join It is a simple, lightweight platform for managing memberships, payments, and events without overwhelming features.

Pros:

  • Easy to use
  • Quick setup
  • Affordable pricing

Cons:

  • Limited alumni-specific features

Best for:
Small alumni clubs and associations just getting started.

Wild Apricot – Best for Small Organizations

Overview:
Wild Apricot is a user-friendly membership management tool with features like online payments, event registration, and email campaigns.

Pros:

  • Great for small teams
  • Affordable pricing
  • Simple event registration

Cons:

  • Less scalable for large alumni bases

Best for:
Local alumni chapters and volunteer-run associations.

Key Features to Consider When Choosing Alumni Management Software

When picking the right alumni engagement platform, keep an eye out for these key features:

  • CRM Capabilities – Track relationships, engagement, and giving history.
  • Event Management – Create, promote, and manage alumni events.
  • Fundraising Tools – Accept donations, run campaigns, and manage donor data.
  • Membership Management – Handle dues, renewals, and directory access.
  • Mentorship Matching – Connect students and alumni with aligned interests.
  • Online Voting – Run secure elections for alumni boards.
  • Communication Tools – Email campaigns, SMS, and social engagement.
  • Analytics & Reporting – Monitor engagement and improve decision-making.
  • Payment Gateways – Support global payments and subscriptions.
  • Customization Options – Brand the platform to match your identity.

How to Choose the Right Alumni Software for Your Needs

When evaluating alumni engagement platforms, consider the following:

  • Size of your alumni base
  • Goals: fundraising, events, job placement, etc.
  • Budget and scalability
  • Security and data privacy needs
  • Ease of use and support

If you’re looking for an all-in-one alumni CRM with proven results, Gradnet offers unmatched value in 2025.

Conclusion: Which Platform Is Right for You?

Each tool on this list brings something unique to the table. For institutions wanting complete alumni community management, Gradnet is the clear winner. If you’re focused on fundraising, donor analytics, or career services, one of the other platforms may better fit your goals.

Choose the platform that supports your community’s vision—and helps your alumni stay meaningfully connected.

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FAQs

What is alumni management software?

Alumni management software is a digital platform used to engage, organize, and communicate with alumni communities. It often includes features like directories, event tools, fundraising, and CRM capabilities.

What’s the difference between an alumni CRM and a community platform?

An alumni CRM focuses more on tracking interactions, fundraising, and data, while community platforms emphasize networking, content, and engagement tools.

Is Gradnet suitable for diaspora networks?

Absolutely. Gradnet supports diaspora alumni engagement with features like global payments, multilingual access, fundraising, and mentorship programs.


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