Best Grant Management Software for Easy Grant Tracking

Grant management software facilitates the whole process of grant to nonprofits, governments, and foundations.

It manages applications, reviews, payments, tracking and reporting on a single secure platform.

No use of spreadsheets or emails lead to errors and delays in teams.

This blog post discusses what a grant management software is, the main advantages of this type of software such as time savings and compliance, as well as the leading options such as Gradnet, AmpliFund, Blackbaud Grantmaking, Submittable, among others.

Understand the key features that should be sought and the efficiency these tools improve. From small to large, get the right fit to have the greatest impact with your funding and concentrate on your mission. 

Software	Best For	Key Features	Pricing Model
Gradnet	Alumni/Communities	CRM, events, fundraising	Subscription
AmpliFund	Governments/Nonprofits	Dashboards, portals, compliance tools	Custom quote
Blackbaud Grantmaking	Funders/Nonprofits	AI forms, portals, analytics	Subscription
Bonterra Grants	Corporates/Nonprofits	Vetting, workflows, reporting	Custom quote
Good Grants	Global grantmakers	Forms, reviews, multi-currency	Subscription
Sage Intacct	Nonprofits/Finance	Tracking, billing, audits	Subscription
SurveyMonkey Apply	Programs/Scholarships	Forms, portals, analytics	Tiered plans
Workday Financial	Enterprises/Universities	Integration, real-time reporting	Enterprise
Submittable	Foundations/Governments	Forms, reviews, payments	Subscription

What is grants management software?

Grants management software is a computer software that assists in managing the entire grant process effectively by nonprofits, governments, and businesses. It makes the process of applying funds easier through form creation and gathering of applicant information safe. The entries are automatically processed through the system and scored and winners are chosen automatically.

On the award, it follows up on budgets, expenses and compliance so as to make sure that funds are appropriately utilized. The teams use dashboards to track the progress and create reports to the donors. The main characteristics are working process automation, documents storage, and audit trails.

This software saves on paperwork, minimizes errors, and accelerates processes enabling the focus on impact. Popular options are chosen to work in accounting systems to have smooth operations. 

9 Best Grant Management Software

Grant management software simplifies funding nonprofit organizations and non-governmental organizations. It automates applications, reviews, payments and reporting to conserve time and make sure the applications are compliant. The following is a comparison of best options discussed.

1. Gradnet

Gradnet is an integrated alumni management system that assists in the linking of graduates around the globe with universities, associations, and communities. It is a simple outreach, event, fundraiser, and membership tool.

Gradnet is trusted by more than 100 organizations such as Notre Dame College Alumni and Islamic University of Technology to create life-long networks without the need of having various apps.

The time and costs are saved by organizers to a maximum of $2.2 million per year, and the donations and participation are increased. It does not require any technical skills; it is easy to use.

Key features:

• Potent alumni management CRM with searchable profiles and custom tags.
• Ticket purchase and administration of smooth communal events.
• Global payment and campaign tracking fundraising tools.
• Secure voting via the Internet on elections of alumni.
• Career development mentoring: matching and job boards.
• Contact surveys, email surveys, and dynamic brand websites.

2. AmpliFund

AmpliFund is a web-based government, nonprofit, healthcare, and education organizations grant management software. It manages all stages of grant life cycles including applications to finalization. It is an automated platform that enables facilitation of tasks, monitoring of funds, compliance, and real-time insights to save time and minimize errors.

Key features:

• Automated workflows of approvals, payments and reminders.
• Report, claims and amendment recipient portals.
• Budget monitoring and risk warnings real-time dashboard.
• Individual forms, electronic signatures and API connections.
• Audit trail and reporting compliance tools.

3.Blackbaud Grantmaking

Blackbaud Grantmaking is a funder/nonprofit cloud-based software. It handles the entire grant cycle of applications to reporting. Reviews, payments and compliance are made easy through the tool’s portals and automation. Anywhere and on any device, users have access to it to save time and to get down to business.

Key features:

• Online applications and updates portal Grantees.
• Multi language, AI-powered form builder.
• Individual scoring rubrics and reviewer cooperation.
• Budget and progress real time dashboards.
• Robotized workflow, payment and notification.
• Outcome analytic and detailed reporting.

4.Bonterra Grants Management

Bonterra Grants Management (formerly CyberGrants) is a corporate funder/nonprofit cloud platform. It simplifies the process of grant applications, approvals, payments and impact reporting. The software becomes connected to the network of 160,000+ screened nonprofits, has automated workflows, and is used to get analytics and increase efficiency and social impact. More than half of Fortune 100 corporations do strategic philanthropy through it.

Key features:

• Automated workflow approvals and disbursements.
• FrontDoor Marketplace of discovering and vetting nonprofit.
• Impact reporting tools and real-time dashboard. 
• Eligibility quizzes, watchlist scanning and e-signatures.
• Protective payment processing and data visualizations.

5.Good Grants

Good Grants is a web-based tool that assists grantmakers in working on the entire grant lifecycle online. It simplifies applications, reviews, awards and reporting of non profit and funders across the globe. The software is quick, user friendly and is multi currency and multi language to ensure the elimination of risks and maximization of productivity.

Key features:

• Customizable and auto-saving eligibility screening forms.
• Several review options such as automatic ratings and jury ratings.
• Live grant and budget monitoring.
• Report, disbursement and compliance post-award tools.
• Safe Web portals with applicants and grantees.

6.Sage Intacct

Sage Intacct is an effective nonprofit grant tracking financial management software. It processes applications to grant lifecycle, reimbursements and audits. The tool automates billing, compliance and gives real-time access to budgets and expenditure. It is used by nonprofits to store documents in a central place, accrue costs, and create reports without any troubles.

Key features:

• Semi-mechanized grant tracking and billing of reimbursement.
• Budget and actual real-time dashboards.
• Audit trail and error detection compliance tools.
• Per grant employee time and expense tracking.
• SEFA compliance custom reports and funders.

7.SurveyMonkey Apply

SurveyMonkey Apply is a cloud-based tool used in the management of grant, scholarship, and program applications. It assists nonprofit, foundations, and organizations to receive submissions, review them and follow progress through the internet. The site provides personalized templates and portals to applicants and reviewers to streamline activities anywhere.

Key features:

• Forms that are customizable, 20+ question types and skip logic.
• Real-time applicant and reviewer portal.
• Email automation, email reminders and workflow approvals.
• Decision decision-making reporting dashboards and analytics.
• Access control and delegation.

8.Workday Financial Management

Workday Financial Management is a cloud-based system that has nonprofit, university, and government grant tools. It streamlines the process of providing grants, ranging through proposals to closeouts, with compliance and real-time visibility. The system combines finance, human resource, and payroll to monitor spending, budgets and effort with no errors.

Key features:

• Budgets and compliance real-time dashboards.
• Auto-award, reimbursement, and effort certification.
• Multidimensional sponsors and expenditures reporting.
• Unauthorized cost audit trail and controls.
• Uninterrupted connectivity with payroll and HCM.

9.Submittable

Submittable is a simple grant management system designed to help foundations, governments, and nonprofits manage their grants. It processes the entire life cycle of grants including application to payment and reporting. The software makes reviews easier, enhances collaboration, and easy to track impact through easy tools.

Key features:

• Custom logic drag and drop form builder.
• Joint reviewing processes and automatic scoring.
• Portals that can be used to submit and update applications.
• Live demand and payment monitoring.
• Compliance software such as charity checks.

Benefits Of Grants Management Software

Grants management software offers key benefits for nonprofits and organizations. It automates tasks to save time and reduce errors.

1. Saves Time

Software automates applications, reviews, and payments. Teams skip manual data entry and spreadsheets. This frees staff for mission work.

2. Improves Accuracy

Centralized data prevents mistakes in tracking funds. Real-time dashboards show budgets and progress clearly. Compliance with rules becomes easier.

3. Boosts Collaboration

Everyone accesses the same info instantly. Automated reminders keep deadlines on track. Teams work together smoothly across locations.

4. Enhances Reporting

Generate custom reports quickly for donors and boards. Track impact with charts and audits. Prove fund use effectively.

5. Ensures Compliance

Audit trails and notifications avoid penalties. Secure storage protects sensitive data. Funds stay used as intended.

Things to Look for in Your Grant Management Software

Grants management software simplifies the grants procedures of nonprofits and organizations. Efficiency, security and scalability are guaranteed by key features. Choose the tools that fit your workflow requirements.

User-Friendly Interface

Select easy to navigate designs. Form creation is easily achieved by the use of the drag-and-drop tools. Employees learn fast without having sharp learning curves.

Personalized Application Forms

Find flexible constructors to come up with custom shapes. Include logic rules, file uploads and multi step. Accept different documents such as PDFs or Web Based submissions.

Automated Workflows

Request in-built automation of approvals, reviews and notifications. Establish stages between application and disbursement. Late deadlines are automatically prevented with the aid of reminders.

Dashboards and Real time Reporting

Live analytics that are visualized and demand KPIs. Monitor budgets, progress and compliance in real-time. Produce donor or audit custom reports within seconds.

Secure Data Management

Encryption, role-based access and audit trails should be prioritized. Make sensitive information GDPR/HIPAA compliant. There are backup features, which guard against loss of data.

Collaboration Tools

Use portals, in which applicants and reviewers communicate. Allow comments, electronic signatures, and documents. The ability to access support team anywhere.

Seamless Integrations

Check compatibility with CRM, accounting or payment programs such as QuickBooks or Salesforce. Connection API is customizable. This avoids data silos.

Scalability and Support

Select cloud-based systems which expand with your programs. Check on mobile applications and 24/7 customer services. Fit is ensured by free trials and demos.

Budget-Friendly Pricing

Assess prices in terms of users, grants or storage. Search in clear schemes without any secret charges. Time savings and error reduction are the sources of ROI.

Conclusion 

Grant management software transforms funding systems of nonprofits and organizations. It automates applications, reviews, payments and reporting as part of reducing errors and saving time. Applications, such as AmpliFund, Blackbaud Grantmaking, and Submittable, have good compliance and insights capabilities.

Gradnet is a good recommendation when it comes to groups or communities of alumni. This is a one-stop solution that manages grants, events, fundraising and CRM. It creates networks, follows donations and scales easily with tools which are easy to use.

Choose programs that are of your size and requirements. Demo Tests, Check Integrations, and put more emphasis on ease of use. The correct decision improves productivity, establishes integrity and multiplies your mission in the current day. 

FAQs

How does Grant Management Software Operate?

The software also centralizes grant information, automates processes, manages budgets and produces reports. Through a convenient dashboard, users are able to administer applications, approvals, payments and compliance tasks.

What are some of the Characteristics Grant Manager Software Ought to have?

The main distinguishing elements are application tracking, budgeting, reporting functionality, document management, workflow management, compliance monitoring, and user access control to ensure safe cross-team collaboration.

Is Grant Management Software a Cloud Based One?

The majority of the current grant management software is based in clouds. This enables users to have access to data anytime, work together with others remotely, get automatic updates as well as have enhanced data security.

Does Grant Management Software have the Ability of Tracking More Than One Grant?

 Yes, it is able to handle several grants simultaneously. The software allows the structuring of funding sources, deadlines, budgets, and reports, which allows managing complicated grant portfolios easier.

What is the enhancement of Grant Management Software in compliance?

 It monitors the regulations, deadlines and reporting provisions automatically. Notifications and reminders make users more compliant and minimize chances of punishment or funding rejection.

Is Grant Management Software User Friendly?

 A majority of the housing platforms have user-friendly interfaces. They provide dashboards, step-by-step instructions and tutorials to allow users to learn and handle grants with a lot of ease.